Exchange Notice for Local Churches

Local churches and other affiliated organizations in The United Methodist Church (UMC), as employers, need to understand an important employee notice requirement (Notice) under the Patient Protection and Affordable Care Act (ACA), the national health care reform law. This page is intended to help local churches and other United Methodist affiliated organizations understand their responsibilities with respect to this notice requirement. 

Employers were required to provide this Notice to all current employees before October 1, 2013.  Posting the notice or directing employees to this page will not satisfy the requirement.

All new hires should be given a copy of this Notice on the employees first day of work.

In August 2013 a letter was sent out to all SPRC and Senior Pastors regarding the Exchange Notice. Accompanying the letter was a copy of a typical example exchange notice for an everyday United Methodist Church, a guideline summary to help complete the notice, as well as a blank notice to download and send to all employees,

to view the letter

to view the example exchange notice- not for official use)

to view the guideline summary

to view & print off the blank notice to send to all employees

Disclaimer: This page is provided by the Oklahoma Conference Board of Pension and Health Benefits as a general informational and educational service to its churches, organizations and friends in the conference. The information contained on this page should not be construed as, and do not constitute, legal advice nor accounting, tax ,or other professional advice or services on any specific matter; nor do these messages create an attorney client relationship. Readers should consult with their counsel or other professional advisor before acting on any information contained in these documents. The Oklahoma Conference Board of Pensions and Health Benefits expressly disclaims all liability in respect to actions taken or not taken based on the contents of this update.

Contact Us

Oklahoma Conference of The United Methodist Church Benefits

Office:1501 N.W. 24th, Oklahoma City, OK 73106-3635

Stephen Mitchell, Director of Benefits & Personnel
(405) 530-2063; smitchell@okumc.org
Debbie Ware, Health & Wellness Benefits Assistant
(405) 530-2069; dware@okumc.org

General Board of Pension and Health Benefits (GBOPHB)
1901 Chestnut Ave, Glenview, IL 60025-1604
1-800-851-2201; prcwebteam@gbophb.org